Global Invoicing Guide
Find the specific requirements for submitting your invoice to ensure prompt and accurate payment
General Invoicing Policies
Electronic Invoicing
As part of our sustainability commitment, we promote paperless invoicing. Invoices can be sent directly to accounts.payable@indrive.com
ZIP Supplier Portal
Our P2P provider, ZIP offers a supplier portal to submit invoices electronically and track their status in real-time. Contact your company requester or Procurement Support for an invitation
"No PO, No Pay" policy
A valid Purchase Order (PO) number, issued by inDrive, must be referenced on your invoice. Invoices without a PO number will be returned
Invoice Requirements
Supplier Information
● Legal Name
● Tax Identification Number (TIN)
● Registered Address
● Contact Information (Phone / E-mail)
inDrive Information
● Name of InDrive Entity being billed
● Tax Identification Number (TIN)
● Entity being Billed Address
● Contact Information (Phone / E-mail)
Invoice Identification
● Invoice / Serial Number
● Invoice Date
● BIR Authority to Print (ATP) No. OCN
● Date of ATP / Permit Approval & Validity
● Currency
● PO (Purchase Order) Number
Product & Services
● Description
● Quantity
● Unit price
Cost & Tax Information
● Total Amount (Excluding Tax)
● Total Amount (Including Tax)
● Applicable VAT Rate (%)
● Any Discounts
Vendor Bank Details
● Payment Terms (Credit / Advance / Due Date)
● Bank Account Number
● Beneficiary Name
● Bank Name
● IFSC/ SWIFT Number
Important Considerations
● Mention “Invoice” (for Sales of Goods) or “Official Receipt” (for Services)
● Printed invoices must include the printer's name, address, and accreditation number
● If the Supplier is VAT registered, the invoice should state:
- “VAT Registered” phase,followed by TIN and Branch code. Any VAT-exempt or zero-rated sales should be itemized separately
- "This invoice/receipt shall be valid for five (5) years from the date of ATP."
- "Registered with the BIR" along with the specific Revenue District Office (RDO) where registered
● If the Supplier is Non- VAT registered, the invoice should state:
- "NON-VAT Registered Taxpayer" phase, followed by TIN
● Invoice should be signed by Authorized signatory / seller's representative signature (manual or digital)
● The contractor agrees to provide the client with an invoice after services are rendered, not earlier than the date of the corresponding Purchase Order, and no later than the 25th of the current month for the purpose of closing the period and confirming service provision or receipt of goods. If the service is provided after the 25th, the invoice must be issued no later than the 25th of the following month
● Invoices issued between the 26th and 31st will not be accepted for payment in the current month