Global Invoicing Guide
Find the specific requirements for submitting your invoice to ensure prompt and accurate payment
General Invoicing Policies
Electronic Invoicing
As part of our sustainability commitment, we promote paperless invoicing. Invoices can be sent directly to accounts.payable@indrive.com
ZIP Supplier Portal
Our P2P provider, ZIP offers a supplier portal to submit invoices electronically and track their status in real-time. Contact your company requester or Procurement Support for an invitation
"No PO, No Pay" policy
A valid Purchase Order (PO) number, issued by inDrive, must be referenced on your invoice. Invoices without a PO number will be returned
Invoice Requirements
Supplier Information
● Legal Name
● Tax Registration Number (RUT)
● Registered Address
● Contact Information (Phone / E-mail)
inDrive Information
● Name of InDrive Entity being billed
● Entity being Billed Address
● Tax Registration Number (RUT)
● Payment Method
Invoice Identification
● Unique invoice ID #
● Date of issue
● PO (Purchase Order) number
Product & Services
● Description
● Quantity
● Unit price
Cost & Tax Information
● Total Amount (Excluding Tax)
● Total Amount (Including Tax)
● Tax Amount Payable / VAT / IVA Details
● VAT / IVA Rate Applied
Important Considerations
● Electronic Invoice will be considered as a legally valid document
● The electronic invoice must include a PDF417 barcode
● Digital Signature & Validation: Invoices must be digitally signed and validated by the SII, which provides a Folio Authorization Code (CAF) to the business
● Invoice Issuance
- Invoices may only be issued after services are rendered.
- They must be dated no earlier than the Purchase Order and submitted by the 25th of the month.
- If services are rendered after the 25th, the invoice must be submitted by the 25th of the following month.
● Late Invoices
- Invoices dated between the 26st and 31st will not be accepted for payment in that month.
● Payment Terms
- Payments will be made within 30 days of the invoice date.