Global Invoicing Guide
Find the specific requirements for submitting your invoice to ensure prompt and accurate payment
General Invoicing Policies
Electronic Invoicing
As part of our sustainability commitment, we promote paperless invoicing. Invoices can be sent directly to accounts.payable@indrive.com
ZIP Supplier Portal
Our P2P provider, ZIP offers a supplier portal to submit invoices electronically and track their status in real-time. Contact your company requester or Procurement Support for an invitation
"No PO, No Pay" policy
A valid Purchase Order (PO) number, issued by inDrive, must be referenced on your invoice. Invoices without a PO number will be returned
Invoice Requirements
Supplier Information
● Legal Name
● PAN/VAT Registration Number
● Registered Address
● Tax Identification Number
● Contact Information (Phone / E-mail)
inDrive Information
● Name of InDrive Entity being billed
● PAN/VAT Registration Number
● Entity being Billed Address
● Contact Information (Phone / E-mail)
Invoice Identification
● Invoice Number
● Due Date
● Invoice Date (Nepali Calendar - Bikram Sambat / AD)
● PO (Purchase Order) Number
● Payment Terms
● Currency
Product & Services
● Description
● Quantity / Unit of Measure
● Unit Price
● HS Code (For Goods - first 4 digits for Imports)
Cost & Tax Information
● Total amount (excluding tax)
● Total amount (including tax)
● Tax amount payable / VAT details
● Tax rate applied
● Any discounts not included in the price
Vendor Bank Details
● Bank Account number
● Beneficiary name
● Bank name
● IFSC / Swift number
Important Considerations
● Invoices should be signed and stamped by the supplier
● If TDS is deducted by InDrive, TDS certificate will be provided to the supplier
● The contractor agrees to provide the client with an invoice after services are rendered, not earlier than the date of the corresponding Purchase Order, and no later than the 25th of the current month for the purpose of closing the period and confirming service provision or receipt of goods. If the service is provided after the 25th, the invoice must be issued no later than the 25th of the following month
● Invoices issued between the 26th and 31st will not be accepted for payment in the current month